Find, edit and export entries
Once a project has more than a handful of entries, you need to find the right ones quickly and change many at once. This page shows editors how to filter the entry list and find an entry by title, act on several entries together, and download every entry as a file.
Find entries
The filter buttons under the Entries | Groups switch narrow the list down, and you can combine them. Click a button to pick a value. A filter that is set turns grey and shows its value; its × clears just that filter.
| Filter | What it does |
|---|---|
| Status | All statuses, Draft (never published), Published, Unpublished changes (edited after publishing), Ready to publish (marked for the next publish), or Pending removal (will be unpublished or removed at the next publish). |
| Changed by AI (switch at the bottom of the Status menu) | Shows only entries that an AI assistant changed last. Works together with any status; a robot icon in the Status button shows it is on. |
| Type | Shows entries of one type. Choosing a parent type includes its subtypes. |
| Group (shown once the project has groups) | All groups, or the entries of one group. |
| Missing (shown once the project has languages) | All entries, or the entries that still lack a translation in one language, for example Missing German (de). See Translate your content. |
The thin row above the list shows how many entries match, for example “6 of 18 entries”. Click Clear filters at its right to reset everything. Click an entry in the list to open it in the editor.
To find an entry by its title, press ⌘ K (Mac) or Ctrl K (Windows, Linux) anywhere in Spatibase to search for an entry by title and jump straight to it. See Find your way around.
Review changes made by AI assistants
Entries that an AI assistant changed last carry a small robot icon in the list. Open the Status filter and turn on Changed by AI to see only those, open each one, and check it before you mark it ready to publish. Saving your own change to an entry clears its mark. See What AI assistants can do.
Act on several entries at once
Select mode lets you mark entries ready, send them back to draft, unpublish, group or delete many entries in one go. It is available to Owners and Editors. To change the contents of many entries, use the Table instead: with a type chosen, its toolbar also has Set a field….
- Tick the Select entries checkbox in the thin row above the list, left of the entry count. Every row gets a checkbox, and the row shows how many are selected.
- Tick entries one by one, or click Select all at the right of that row. Select all selects every entry that matches the current filters, not only the ones on screen.
- Choose an action in the bar at the bottom (in the narrow list, Ready to publish, Back to draft, Unpublish, Keep and Delete are icons: point at one to see its name):
- Ready to publish marks the selected drafts for the next Publish. Nothing goes live yet.
- Back to draft takes the ready mark away again.
- Unpublish takes them out of the API at the next Publish. Their drafts stay.
- Keep cancels a pending unpublish or removal.
- Add to group… and Remove from group… add them to a group or take them out of one. These appear once the project has at least one group.
- Delete removes them after you confirm: live entries leave the API at the next Publish and then go to the Trash, entries that were never published go to the Trash at once.
- Untick the Select entries checkbox to leave select mode. This also clears the selection.
Tip: Filter first, then use Select all. For example, filter by type and Unpublished changes, then use Ready to publish to mark every pending change of one type for the next publish.
What if some entries can’t be handled?
The bar shows progress while it works, for example “Working… 40 of 200”. Entries that cannot be handled are left as they were, and a dialog called Some entries were skipped names each one with the reason, for example a required field that is empty so the entry cannot be marked ready. The skipped entries stay selected, so you can fix them and try again. All the other entries went through.
Deleted entries that were never live wait in the Trash for 30 days at once; live ones stay on the API until the next Publish and then wait in the Trash. See Activity and trash.
Publish what is ready
Publish in the side panel (under the project name) puts everything that is marked Ready to publish live, together with staged removals and group changes, as one numbered version. It shows what will ship first. Drafts that are not ready stay out. After a big import you can mark every draft ready in one step with Mark all ready and publish in that dialog. See Drafts and publishing.
Export entries as GeoJSON
Export downloads every entry of the project as one GeoJSON file, which you can open in GIS tools or import into another project.
Open the project menu at the top of the side panel and choose Export entries (GeoJSON).
Spatibase shows how many entries were exported. The file is named after the project and today’s date, for example pacific-coast-outdoors-2026-10-15.geojson. It contains:
- every entry in the project, whatever its status and whatever filters you have set;
- the current draft of each entry, so unpublished edits are included;
- each entry’s main location as the feature’s shape (entries without a location have no shape);
- the entry’s id, type (its identifier), title, status and field values as feature properties, with each field value under the field’s identifier.
Export is for Owners and Editors. Developers who need the published data use the Content Delivery API instead. See GeoJSON and tiles.
Tip: To change a type’s fields on many entries, the Table lets you paste straight from Excel or Google Sheets without a file. To work on everything in a spreadsheet tool, export the entries, edit the file, and import it again with Match existing entries by so the import updates entries instead of creating duplicates. See Import your data.
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