Activity and trash
Spatibase keeps a record of every change in a project and holds on to deleted entries and files for 30 days. This page explains how to read the Activity log, review changes made by AI assistants, and get things back from the Trash.
What does Activity record?
Activity lists who changed what in the project and when, newest first and grouped by day. Every member can see it, whatever their role. Open it from the project menu (click the project name at the top of the side panel and choose Activity), or with ⌘K (Ctrl+K on Windows). Refresh reloads the list, and Load more at the bottom shows older changes.
It records changes to:
- entries (created, changed, marked ready, published, unpublished, deleted, restored, imported, went back to a version);
- types, elements (fields) and map feature types;
- groups, including entries added, removed and reordered;
- media (uploaded, changed, deleted);
- API keys (created, revoked, replaced);
- the project itself, such as its settings and its members.
Each row names the person or the AI assistant that made the change. If that person later deleted their account, the row says Deleted user. Click a row to see the details, with Before and After values for each field that changed.
Filter the activity log
The filters at the top of Activity narrow the list down:
| Filter | What it does |
|---|---|
| What | One kind of item, such as Entries, Types, Fields, Groups, Media, Map feature types, API keys or Project. |
| Action | One kind of change, such as Created, Changed, Published or Deleted. |
| Person | Changes by one member, or Everyone. It appears once the list shows changes by more than one person. |
| From and To | A date range. |
| Search | Words in the title or description of a change. |
| Hide imported entries | Leaves out the rows for each entry an import created or updated, and the follow-on rows that deleting a file or an entry causes (for example an entry that lost a link), so a large import or clean-up does not fill the list. The import itself still shows as one row. |
| AI changes | Shows only changes made by AI assistants. |
Click Clear filters to see everything again.
See the history of one entry
Every entry has its own history. Open the entry and expand History at the bottom of the editor to see who changed it and when, without leaving the map. See Add an entry on the map.
Entries save by themselves while you edit, but the history doesn’t list every save: the edits you make to one entry in a short session appear as one change, from where you started to where you ended. A session carries on as long as the next save comes within 10 minutes of the previous one. If you change a value and then change it back, nothing is listed. A publish that includes the entry, or someone else (or an AI assistant) changing it, starts a new change.
How do I see what AI assistants changed?
Changes made by an AI assistant carry a small robot icon and the assistant’s name, for example “Ana via Claude” for an assistant that Ana connected with her own sign-in. Tick AI changes in Activity to see only those.
In the entry list, entries that an AI assistant changed last also carry a robot icon, and the Changed by AI switch in the Status filter above the list shows just those entries, so you can review them before you mark them ready. See What AI assistants can do.
What happens when I delete something?
Deleted entries and files go to the Trash, where they stay for 30 days. After that they are deleted for good.
- Deleting an entry that was never published needs no confirmation: it goes to the Trash at once, and a message says “Moved to the trash” and offers Undo for a few seconds, which brings it back as a draft.
- Deleting a live entry asks you to confirm. It stays on the Content Delivery API until the next Publish, shows Will be removed with a Keep button, and then goes to the Trash and leaves every group it was in. Items waiting for a publish are not in the Trash yet.
- Rows of the history that belong to a publish show Version N, which opens that version on the Versions page; a publish of an entry also offers Restore this version to put it back into the draft.
- A deleted file disappears from the media library and from every entry that used it.
Only entries and files go to the Trash. Deleting a group, for example, is final (its entries stay), and for a live group it happens at the next publish.
Restore something from the trash
- Open Trash in the side panel.
- Use All, Entries or Files (each with a count) to find the item. Each item shows when and by whom it was deleted, and how many days are left.
- Choose Restore (the curved arrow at the end of its row).
Owners and Editors can restore; Developers can look at the Trash but not change it.
What comes back:
- A restored entry comes back as a draft, even if it was published before. Mark it ready and publish to put it back on your website or app. It returns to its groups, and links to it from other entries’ drafts are put back where the field still exists and has room.
- A restored file comes back to the media library and to the entry drafts that used it.
A message tells you what could not be put back.
When can’t an entry be restored?
An entry cannot be restored when its type has been deleted. It also cannot be restored while another entry uses the same ID value (for example the same code); change that other entry first.
Delete something for good
- Delete forever (the bin icon at the end of an item’s row) removes it for good, including a file’s data and an entry’s history values.
- Empty trash does that for everything in the Trash at once, after you confirm.
Important: Deleting for good cannot be undone.
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